Privacy policy
The designated data controller, vested with the authority to determine the purposes and means of the processing of Personal Data (Privacy Policy) hereunder, is:
MUN INTERNATIONAL,
Head Office: 364, Main Service Road – East, Sector E-11/3,
Islamabad – Pakistan, 44000.
Contact at: info@munintl.org
This Privacy Policy outlines how MUN International (“we,” “our,” or “us”) collects, uses, shares, and protects your personal data. This Policy complies with the Prevention of Electronic Crimes Act, 2016 (PECA) of Pakistan, and integrates global best practices where applicable.
1. Scope and Applicability
This Privacy Policy applies to all individuals interacting with MUN International, including but not limited to: website users, conference registrants, participants, delegates, advisors, guests, campus ambassadors, goodwillambassadors, educational institutes, and regional representatives. By accessing our services, you agree to the terms outlined herein.
2. What We Collect
We collect the following categories of personal data, either directly from you or through our digital platforms:
• Personal Identification Data: Full name, nationality, date of birth, passport/ID details.
• Contact Data: Email address, phone number, postal address.
• Institutional Information: Affiliation, student status, and academic background.
• Event-Related Data: Registrations, preferences, dietary needs, travel plans, and visa status/details.
• Financial Data: Payment status, billing address, transaction details (refer to S. 3).
• Technical and Usage Data: IP addresses, browser type, cookies (refer to S. 11).
• Communications: Emails, inquiries, and feedback.
We do not knowingly collect data from individuals under the age of 16 without parental consent (see S. 12).
3. Financial Information
We do not store full credit/debit card numbers or CVV codes. All payments are processed either through direct bank transfers or through secure third-party payment gateways compliant with PCI-DSS standards that are registered with the State Bank of Pakistan or through globally recognized payment platforms including PayPal and Google Pay. These providers may collect your financial data directly in accordance with their own privacy policies.
For details on how we share financial information, refer to S. 6. For data security measures applicable to financial information, refer to S. 8.
4. How We Use Your Information
We process your personal data for the following purposes:
• Event Management:
o Registering and coordinating delegate participation.
o Issuing confirmation letters, participation certificates, and committee issuances.
o Managing logistics (e.g., accommodations, dietary requirements).
• Payments & Invoicing:
o Collecting registration fees and issuing invoices (see S. 3).
o Processing refunds when applicable. (see our Refund Policy)
• Communications:
o Responding to inquiries and sending updates.
o Sharing information on upcoming events (subject to subscription to our mailing list).
• Website Improvement & Analytics:
o Monitoring usage to enhance user experience (see S. 11).
• Legal Compliance & Fraud Prevention:
o Ensuring compliance with legal requirements and preventing abuse.
• Partner Collaboration:
o Sharing limited data with co-hosting institutions (see S. 6).
For the legal basis underpinning such uses under international law, refer to S. 5.
5. Legal Basis for Processing (Applicable to EU, USA, and UAE Participants)
Where required by applicable law (e.g., GDPR, CCPA, PDPL), our processing relies on one or more of the following legal bases:
• Performance of a Contract: e.g., Event registration and participation.
• Consent: For optional communications such as newsletters (withdrawable anytime—see S. 10).
• Legitimate Interest: Improving services and event security.
• Legal Obligation: Compliance with applicable local and international laws.
6. How We Share Your Information
We only disclose your personal data in the following circumstances:
• With Co-Hosting Partners:
o For accreditation, security, and logistics. Shared data includes: name, nationality, institution, passport details (if required), dietary restrictions, and disabilities (if applicable).
• With Third-Party Service Providers:
o Payment Processors: For secure transactions (refer to S. 3).
o Event Management Platforms: Registration portals and email communication tools.
o Analytics Providers: e.g., Google Analytics (see S. 11).
o Email Marketing Services: Subject to consent (see S. 10).
• With Government or Law Enforcement Agencies:
o In response to valid legal requests or compliance with statutory obligations.
• During Organizational Changes:
o In case of a merger, acquisition, or asset transfer, subject to notification (see S. 14).
All third parties are contractually bound to handle your data securely and lawfully.
7. International Data Transfers
As some of our events operate on a global scale and collaborate with affiliated co-hosting partners, your data may be transferred and stored outside your jurisdiction. When transferring personal data internationally, we ensure:
• Use of Standard Contractual Clauses (SCCs) where applicable.
• Compliance with relevant adequacy decisions.
• Implementation of robust data protection safeguards.
This is particularly applicable for participants from the EU, USA, and UAE.
8. Data Security
We implement technical and organizational measures to protect your personal data:
• SSL/TLS encryption for data transmission.
• Secure servers and access control for data storage.
• PCI-DSS compliant payment platforms (see S. 3).
• Periodic internal audits and threat monitoring.
• Data minimization to collect only necessary data.
Although we take every precaution, no system is fully immune to breaches. In the event of a data breach, we will notify affected users as per applicable laws.
9. Data Retention
We retain personal data for as long as necessary to:
• Fulfill the purpose for which it was collected (see S. 4).
• Comply with legal and regulatory obligations.
• Maintain accurate historical and financial records (see S. 3).
After the retention period expires, data is securely deleted or anonymized.
10. Your Data Protection Rights
Depending on your jurisdiction, you may have the following rights:
• Right to Access: To obtain a copy of your data.
• Right to Rectification: To correct inaccurate information.
• Right to Erasure: To request deletion under specific circumstances.
• Right to Restrict Processing: Where legal grounds exist.
• Right to Data Portability: To receive data in machine-readable format.
• Right to Object: Particularly to marketing or profiling activities.
• Right to Withdraw Consent: Where processing is based on consent (see S. 5).
• Right to Lodge a Complaint: With your national data protection authority.
To exercise any of the above rights, please contact us (see S. 15).
11. Cookies and Tracking Technologies
Our website uses cookies to enhance your browsing experience:
• Essential Cookies: For core functionalities (e.g., event registration).
• Analytics Cookies: For website performance tracking (e.g., Google Analytics).
• Preference Cookies: To remember user settings.
You can control cookies via your browser settings.
12. Children’s Privacy
Our services are designed for high-school and university-level students. We do not knowingly collect personal information from children under 16 without verifiable parental consent. If you believe a child under 16 has provided us with data, please notify us (see S. 15), and we will promptly delete the data.
13. Links to Third-Party Websites
Our website may contain external links. We are not responsible for the content or privacy practices of these websites. Please review their respective privacy policies before disclosing any personal information.
14. Changes to This Privacy Policy
We reserve the right to update this Privacy Policy periodically. Updates will be published on this page and indicated by a new “Last Updated” date. Continued use of our services or no objection to the updated changes implies your acceptance of the updated terms.
15. Contact Us
If you have any questions, requests, or complaints regarding this Privacy Policy, please contact:
Email: info@munintl.org
